HIGHLAND PRINT STUDIO

BOARD OF DIRECTORS

JOB DESCRIPTION

Title: Board Director

Reports to: Chair of the Board

PURPOSE

To provide strategic direction and governance to Highland Print Studio and expert advice and support to its senior management team.

KEY RESPONSIBILITIES

In conjunction with the Studio Director:

  1. To establish the vision, aims and objectives of Highland Print Studio;
  1. To oversee the business planning process to achieve the company’s aims and objectives;
  1. To provide effective governance of the financial management of the company;
  1. To ensure the financial probity of the company;
  1. To agree the pace, style and direction of the company’s development;
  1. To establish and promote the organisation’s role within the community;
  1. To develop, monitor and revise company policies and ensure their implementation by the company’s senior management team;
  1. To promote the company, its activities and its needs to the private, public and voluntary sectors so as to enhance the profile and assist with fundraising;
  1. To define and review employment policies and procedures to ensure that the company acts as a responsible employer;
  1. To appoint the senior management team of the company;
  1. To act as an ambassador for Highland Print Studio.

DUTIES

  1. The Companies Act 2006 sets out seven general Directors’ duties which form a code of conduct setting out how Directors are expected to behave. The duties, which are owed by the Directors to the company, are as follows:

i) To act within the company’s powers;

ii) To promote the success of the company

iii) To exercise reasonable care, skill and diligence;

iv) To avoid conflicts of interest;

v) To avoid conflicts of interest;

vi) Not to accept benefits from third parties;

vii) To declare interests in proposed transactions or arrangements.

  1. Additional duties and responsibilities of Directors:-

i) Directors have a personal responsibility to ensure that accounting records are maintained so that at any time they are able to demonstrate and explain the financial position of the company;

ii) Companies must deliver annual accounts and reports to Companies House and the duty to ensure that the accounts are submitted on time lies with the Directors.

 

LIABILITY OF BOARD MEMBERS

Liability of the members is limited. Every member undertakes to contribute such sum as may be required (not exceeding £1) to the Company’s assets if it should be wound up while he/she is a member, or within one year after he/she ceases to be a member, for payment of the debts and liabilities and the costs, charges and expenses of winding up.

 

ADDITIONAL RESPONSIBILITIES OF THE CHAIR

  1. The Chair is the leader and spokesperson of the Board and as such must keep closely in touch with the company and its activities.
  1. The Chair will normally represent Highland Print Studio at outside events, though may delegate this to another Board Director, the Studio Director or a member of staff.
  1. The Chair of the Board is the line manager of the Studio Director of Highland Print Studio. The Chair will support and, where necessary, question the Studio Director and will ensure the Board as a whole works in partnership with the Studio staff.
  1. Additionally, the Chair acts as the decision maker on any matters that cannot be progressed without Board authorisation, but cannot wait until the next Board meeting. Ideally the Board will delegate specific powers over matters in progress to the Chair, but this is not always possible. However, no financial decisions can be made by the Chair alone. All decisions made by the Chair between meetings will be brought to the full Board for ratification and must be within agreed policy parameters.
  1. In the absence of the Chair, the duties and powers of the Chair will be undertaken by the Company Secretary.

 

PERSON SPECIFICATION

Directors of the Board of Highland Print Studio should possess certain characteristics, skills, experience and capabilities. Appointments will seek to secure an appropriate mix to ensure the following are present within the Board.

Essential

  • Commitment to the successful aims of Highland Print Studio and the communities it serves and a genuine interest/willingness to learn about the context in which it operates
  • Ability to maintain an overview of Company performance and development, and advise accordingly
  • Professional skills and experience that will benefit the Company – see desirable criteria
  • Relevant networking connections within the artistic community, third or public sectors
  • Capability to act as an advocate for the Company
  • Strong interpersonal skills – team players with no ego or agenda
  • Time to commit and make a meaningful contribution to the Company

Desirable – one or more of the following

  • Leadership skills and development of strategic vision/direction
  • Experience or appreciation of the arts – particularly visual arts and print making
  • Company or third sector business management skills,
  • Expertise in financial management and accounting procedures
  • Expertise in legal matters, company or charity law
  • Good contacts and proven fundraising skills
  • Sales development, marketing and/or public relations experience
  • Knowledge of digital technologies and their potential in commercial, marketing, communications, artistic and creative applications
  • Understanding of human resource, equality and diversity, health or education agendas

Additional Requirements of the Chair

  • Previous Board experience or similar leadership skills
  • Ability to plan and conduct meetings effectively
  • Capable of acting as the main ambassador for the Company
  • Human resource management and skills and experience

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